HUNDRED AND SEVENTY-EIGHTH SESSION OF COUNCIL
17 and 18 December 2015
DIRECTOR GENERAL'S REPORT
The Director-General gave an oral report on the following matters:
- Update on the SCOAP3 open access publishing initiative
- Funds received by the CERN&Society Foundation in 2015
- Delivery of magnets to the SESAME synchrotron
- Ground-breaking ceremony for the Route de l’Europe cycle path
- Re-launch of the TSR study
- Designation of the HL-LHC as a landmark project on the ESFRI roadmap
- Initial analysis of the LHC Run 2 data
COOPERATION AGREEMENT BETWEEN CERN AND THE EUROPEAN ORGANISATION FOR ASTRONOMICAL RESEARCH IN THE SOUTHERN HEMISPHERE (ESO)
The Council unanimously decided to approve the proposed Cooperation Agreement with ESO.
COOPERATION AGREEMENT BETWEEN CERN AND PALESTINE CONCERNING SCIENTIFIC AND TECHNICAL COOPERATION IN HIGH-ENERGY-PHYSICS
The Council unanimously decided to approve the proposed Cooperation Agreement with Palestine.
THE COST-VARIATION INDEX FOR 2016
The Council unanimously decided to approve the text of the mandate for legal opinions concerning the CERN Pension Fund set out in document CERN/3169/RA/Rev.
The Council took note of document CERN/FC/5954-CERN/3211 and, on the recommendation of the Finance Committee, the Council unanimously decided to approve:
- a basic salary and stipend index of 0% and a subsistence allowances and family benefits index of 0%, bringing the overall cost-variation index for the personnel budget to -0.01%, including the applicable indexation for home leave of -2.03%, on the understanding that:
- the difference of -0.8% with respect to the calculated basic salary and stipend index for 2016 would be added to the cumulative memory from previous years of -0.3%, and future positive calculated basic salary and stipend indexation would be reduced by the resulting total memory of -1.1%;
- while the Geneva cost-of-living movement applicable to subsistence allowances and family benefits was -1.2% for the reference period, an index of 0% would be applied, leaving a memory of -1.2% to be applied in 2017;
- a materials budget cost-variation index of -2.03%;
- an overall cost-variation index of -1.01%.
FIVE-YEARLY REVIEW 2015 OF THE FINANCIAL AND SOCIAL CONDITIONS OF MEMBERS OF THE PERSONNEL PROPOSALS BY THE MANAGEMENT
On the recommendation of the Finance Committee, the Council decided to approve the Management’s proposals in the framework of the five-yearly review of the financial and social conditions of members of the personnel, set out in Appendix 1 of document CERN/FC/5956-CERN/3213, and the related amendments to the Staff Rules, set out in Appendix 2.
The Council further took note:
- that, at its meeting the previous day, the Finance Committee had approved the related amendments to the Staff Regulations set out in Appendix 2 of the document;
that the impact and effectiveness of the proposals in meeting the identified diversity-related and recruitment and retention objectives would be regularly monitored, in particular through the annual personnel statistics and regular diversity reports presented to TREF, the Pension Fund and Health Insurance Scheme dashboards and the periodic actuarial review of the Pension Fund;
that the French translation of the amended Staff Rules and Regulations had been prepared but would not be ready for publication on 1 January 2016, the date of entry into force of the technical amendments and those relating to diversity, due to the need for verification by the HR legal team.
The Council further agreed, in line with its decision of June 2014, to invite TREF to assess the need for a review of the five-yearly review methodology, set out in Annex A1 of the Staff Rules, at its meeting in March 2016.
CERN PENSION FUND
The Council heard an oral report by the Chair of the Pension Fund Governing Board, Dr T. Roth, on the activities of the Board, the Investment Committee and the Actuarial and Technical Committee since the last Council Session in September, on the revised actuarial assumptions, approved by the PFGB, based on the best-estimate approach, that would be used for the periodic actuarial review at 1 January 2016, and on the latest data shown in the Pension Fund dashboard, produced by the Fund’s Consulting Actuary, Buck Consultants.
PREPARATION OF THE MEDIUM-TERM PLAN FOR THE PERIOD 2017-2021
Standing Advisory Committee on Audits (SACA)
Standing Advisory Committee on Audits (SACA)
The Council heard an oral presentation by the Director-General Designate, Dr F. Gianotti, on her preliminary ideas for the 2017-2021 Medium-Term Plan.
STANDING ADVISORY COMMITTEE ON AUDITS (SACA)
STANDING ADVISORY COMMITTEE OF AUDITS (SACA)
The Council heard a report by the SACA Chair on the activities and conclusions of the Standing Advisory Committee on Audits (SACA) over the course of its four meetings in 2015.
SCIENTIFIC POLICY COMMITTEE
The Council heard an oral report by the Scientific Policy Committee Chair, Professor Nakada, on the preliminary findings of the SPC working group on the Council’s question regarding future high-energy frontier machine R&D activities.
THE FELLOWS, ASSOCIATES AND STUDENTS PROGRAMMES
The Council took note of the five-yearly update on the Fellows, Associates and Students programmes, set out in document CERN/SPC/1058/Corr.-CERN/3218/Corr.
A WORK PLAN FOR THE IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE EUROPEAN COMMISSION AND CERN FOR THE PERIOD 2016-2017
The Council took note of the work plan approved by the CERN Director-General and the Director-General of DG Research and Innovation of the European Commission.
The Council took note of the introductory remarks by Dr R. Voss, pointing out that it had not yet been possible to organise the fact-finding task force mission to India and that its composition thus needed to be reviewed, given the impending retirement of the one of its members who had been appointed at the September 2015 Session, and agreed to re-establish the task force as follows:
- Ms C. Warakaulle, incoming Director for International Relations (convenor);
- Mr O. Martin, French delegation,
- Dr E. Elsen, incoming Director for Research and Scientific Computing
- Dr R. Voss, outgoing Head of International Relations
- Dr M. Vretenar from the Accelerator Sector.
The Council agreed to defer consideration of the application by Azerbaijan to the March 2016 Session so as to allow the incoming Management time to prepare its analysis of the enlargement process and its strategy for processing such applications in the future.
OTHER ENLARGMENT DEVELOPMENTS
The Council took note of the oral status report by the Director-General on the progress of the applications from Brazil, Croatia, Cyprus, Romania, Russia, Slovenia and Ukraine, and on recent contacts with Canada, Georgia, Ireland and Lithuania.
Scientific Policy Committee
The Council unanimously decided to reappoint Professor T. Nakada Chair of the Scientific Policy Committee for a third period of one year with effect from 1 January 2016.
The Council further unanimously decided:
to appoint Professor L. Baudis (DE) of the University of Zurich, Professor R. Brinkmann (DE) of DESY and Professor Y. Nir (IL) of the Weizmann Institute of Science as new members of the Scientific Policy Committee for a period of three years with effect from 1 January 2016, and
to reappoint Professor K. Redlich of the University of Wrocław as a member of the Scientific Policy Committee for a second period of three years with effect from 1 January 2016.
The Council unanimously elected Professor E. Rabinovici Vice-President of the Council for a first term of office of one year, with effect from 1 January 2016.
The Council unanimously re-elected Ms C. Jamieson Chair of the Finance Committee for a third period of one year with effect from 1 January 2016.
The Council further unanimously elected Mr O. Malmberg Vice-Chair of the Finance Committee for a first period of one year with effect from 1 January 2016.
The Council unanimously decided to appoint Mr E. Mersel expert member of SACA for a period of three years with effect from 1 January 2016.
PROCEDURE FOR SELECTING AND APPOINTING THE DIRECTOR-GENERAL OF CERN
The Council decided to approve proposed amendments to the "Procedure for Selecting and Appointing the Director-General of CERN", as set out in document CERN/2329/Rev.4.
STATUS REPORT ON THE START-UP ACTIVITIES
The Council heard a report by the Director for Accelerators and Technology, Dr F. Bordry, on the recent accelerator start-up activities after the first long shutdown (LS1) and the goals for Run 2.
LEAD-LEAD LHC COOPERATION HIGHLIGHTS IN 2015
The Council heard a presentation of the lead-lead LHC operation highlights in 2015 by M. Schaumann
STATUS REPORT ON THE LHC EXPERIMENTS AND COMPUTING
The Council heard a report by the Director for Research and Computing, Dr S. Bertolucci, on the status of the LHC experiments and computing.
TALKS BY YOUNG SCIENTISTS
The Council heard a presentation by R. Preghenella.
The Council heard a presentation by C. Doglioni.
The Council heard a presentation by M. D’Alfonso.
The Council heard a presentation by M. Berretti.
The Council heard a presentation by L. Bonechi.
The Council heard a presentation by C. Fitzpatrick.
REPORT ON THE DECISIONS TAKEN AT RESTRICTED AND CLOSED SESSIONS
The Council heard a report by the President on the decisions taken at the Restricted and Closed Sessions since the last Open Council Session in June 2015.
REPORT BY THE CHAIR OF THE FINANCE COMMITTEE
The Council heard a report by the Chair of the Finance Committee, Ms C. Jamieson, on matters discussed at the September and December 2015 meetings of the Finance Committee not addressed under other items of the Agenda.
REPORT BY THE CHAIR OF THE SCIENTIFIC POLICY COMMITTEE
The Council heard a report by the Chair of the Scientific Policy Committee, Professor Nakada, on matters discussed at the September and December 2015 meetings of the Scientific Policy Committee not addressed under other items of the Agenda.
REPORT BY THE CHAIR OF ECFA
The Council heard a report by the Chair of ECFA, Professor Abramowicz, on the activities of Plenary and Restricted ECFA and on ICFA matters during 2015.
End of the Terms of Office of two Department Heads, the Head of International Relations and the Head of the Health, Safety and Environmental protection unit
The Council thanked Dr R. Saban, Dr L. Mapelli, Dr R. Voss and Dr R. Trant for their important work for the Organization over the course of their terms of office in their respective capacities.
- End of the Terms of Office of the Director-General, the Director for Administration and General Infrastructure, the Director for Research and Computing
The Council took note of the statement by the President and warmly thanked and congratulated the outgoing Director-General, Professor Heuer, for his sterling work in managing the Laboratory over the past seven years, together with his outgoing Director for Administration and General Infrastructure, Mr S. Lettow, and his outgoing Director for Research and Computing, Dr S. Bertolucci.
- President of Council handover ceremony
The Council warmly thanked and congratulated Professor A. Zalewska for her successful three-year term of office as President of the Council.